Recruiter FAQ

Watch this space for updates as ONA09 nears:

How do I register for a table at the Career Summit & Job Fair?

Registration is $250 per company/title/station/publication for one table, which includes admission for two recruiters. A table also earns attending recruiters a discounted ONA09 registration of $350 (a $49 savings over the member rate).

Please note that if you are sending more than two recruiters, a second table must be reserved.

To reserve a table, complete the online registration form. You may pay by credit card or check “bill me” an we will send you an invoice. When registering online, you will be asked to provide your company logo (EPS or GIF format) and a 60-word description for posting on the ONA09 Web site and distributing to attendees. If you’re unable to provide this information upon registration, please e-mail them to as soon as possible.

How do I register for ONA09?

After registering for the Job Fair, if you are interested in attending the two-day conference at a discounted rate of $350, e-mail for the promotional code. You will then register online for an ONA09 general pass.

What is the program schedule?

The Career Summit opens at 9:30 a.m., with panels and speakers through the lunch hour. The Job Fair begins at 1:30 p.m. For the complete program, visit the Career Summit & Job Fair schedule.

How do I reserve rooms at the conference hotel?

ONA09 will be held at the Hilton San Francisco. The ONA09 room rate is $199 a night. Reserve your room here.

When and in what format will I receive resumes?

Resumes will be e-mailed to recruiters in advance of the conference. Late registrants and walk-ins will be advised to bring paper copies of their resumes. Additionally, attendees will be told to bring their multimedia presentations for possible review. Feel free to e-mail candidates in advance of the job fair to set up appointments.

What time will the tables be available?

The Career Summit & Job Fair is Thursday, Oct. 1, from 9:30 a.m. to 4 p.m. in the Golden Gate Room at the Hilton San Francisco. Registration for both opens at 8 a.m. The Job Fair opens at 1:30 p.m. Tables will be ready for your set-up at 8 a.m.

Where will the Job Fair be located in the hotel?

The Career Summit & Job Fair and registration will be held on the Lobby Level in the Golden Gate area.

    When will tables be assigned?

    Tables will be assigned by Sept. 7. You will receive your table number by e-mail.

    What is provided at the tables?

    • 6′ x 2’ table
    • 2 chairs
    • Wireless connection

    There will be wireless service in the recruiter area. If you are interested in a hard-wired connection, contact the Hilton’s telecommunications department.

    Internet order form (.doc)

    Will there be electricity in the exhibit area?

    Yes. If you want to order electrical power for your exhibit, or extra power cords, contact Edlen Electric.

    Edlen Electric order form (.pdf)

    What are the ship-to procedures, address and charges?

    The Hilton San Francisco Package Express provides services for receiving, handling, and delivering materials to visiting guests. Should you wish to ship materials directly to the Hotel, please note the following procedures and corresponding rates:

    • Heavyweight materials and large crates are not accepted.
    • The Hotel does not accept Exhibit Hall freight or COD shipments
    • Package Express does not store empty boxes or containers
    • Materials should be shipped to be received no earlier than 3 days prior to the guest’s arrival date.

    In general, the following applies:

    Movement Charges Point-to-Point:

    • $3.00 per package up to 35 lbs
    • $6.00 per package over 35 lbs
    • $50.00 per pallet

    Packages should be addressed to:

    Attn: Guest’s Name or Person Retrieving Parcel
    Arrival Date if Hotel Guest
    Hilton San Francisco
    333 O’Farrell Street
    San Francisco, CA 94102

    • Name of Event or Conference
    • Room Location if known
    • Number of Boxes (e.g., 1 of 10)

    Shipping Charges:

    • Processing/handling fee is $10 up to 20 pounds, $20 for package over 20 pounds
    • Prevailing retail rates apply based on weight and destination
    • FedEx and UPS have regular pick-ups each weekday at 3:30 p.m.
    • You must contact other services for pick-up (e.g., Airborne, DHL, etc.)

    How do I get listed on the “Attending Recruiters” page on the ONA09 Web site?

    When registering online, you will be asked for your company logo (EPS or GIF format) and a 60-word description.

    If you’re unable to provide this information upon registration, e-mail them to

    The sooner your materials are submitted, the more exposure your company will receive.